BUFVC Logo

British Universities Film & Video Council

moving image and sound, knowledge and access

Privacy and Cookies Policy

Privacy Policy for websites bufvc.ac.uk and bobnational.net

This privacy policy sets out how BUFVC uses and protects any information that you give BUFVC when you use this website.

BUFVC is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

BUFVC may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 26 May 2012.

This document covers:

What we collect

We may collect the following information (we do not use cookies for this purpose):

  • name, employer and job title
  • from your usage of the BUFVC websites and data that you post on the BUFVC websites, e-mail to us or send to us in other ways
  • contact information including email address
  • demographic information such as postcode, preferences and interests
  • other information relevant to customer surveys and/or offers

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • internal record keeping
  • we may use the information to improve our products and services
  • to send you information which we think you may find interesting using the email address which you have provided (you may always choose not to receive these)
  • from time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail if you have not asked us to exclude you from those.
  • we may use the information to customise the website according to your interests.
  • to help investigate any dispute or legal issues arising from the use of BUFVC websites

Security

In order to prevent unauthorised access or disclosure of your information we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to us; any transmission is at your own risk.

How we use cookies

A cookie is a small text file which asks permission to be placed on your device’s storage. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. In particular the BUFVC use cookies to confirm that you are logged in (to parts of the site that requires authentication) in order to connect you to your account and preferences. Importantly the cookies we use and our authentication processes (Shibboleth and Athens) contain no personal data. The cookies we issue are:

-        Session cookies, which allow us connect you to your account and remember your activity, in order to provide you with useful tools. These cookies expire when you log out or close your browser.

-        Google analytics cookies (read more in the section below), which help us measure the performance and popularity of our website as well as the types of sites that referred you to us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Google Analytics

We use traffic log cookies to gain information about the use that is made of pages on our website.  We use the information from cookies to generate reports on the usage of our website which are used for evaluation and analysis. The purpose is to improve our website by tailoring it to the needs of users.  No data specific to any identifiable user is retained.

As a user you can opt out of this process of collecting traffic log data.  To do so please visit the following site which provides a browser add-on that enables a user to opt out - http://tools.google.com/dlpage/gaoptout

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at ask@bufvc.ac.uk

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to BUFVC, 77 Wells Street, London W1T 3QJ

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.